Over the last few years there has been a surge in the number of apps you can now download on to your ever-increasingly sophisticated smart phone. So many that I suspect most of us can’t keep up – I am sure there are now apps to help you with doing just about anything and everything short of putting the rubbish out (ok – have just Googled that and apparently Coventry City Council have an app called Your Rubbish….).
But for expats, many of these apps are improving our lives in ways we couldn’t have imagined just a few years ago. Not just phone apps, but modern technology generally – the whole idea for this post started after I called a last-minute Uber following a minor car emergency when my husband was out of town. A year or two ago I would have been stuck as normal taxis are just too risky to use for us here in Pretoria. By plugging straight in to the Uber app on my phone however I was able to rescue a tricky situation and get everyone to where they were meant to be on time. Working, travelling, communicating, living – all things that we can now do easier, quicker, better thanks to technology. And as expats this can include the sort of improvements in our lives that means living overseas doesn’t have to be as isolating, as boring or as lonely as it used to be.
So I thought I would ask around and get some suggestions from fellow expats as to what apps, tools and other technology they love and would recommend to others. I had so many brilliant replies that I had to divide them up into several blog posts, and start today with WORK. The list below isn’t exhaustive by any means so please feel free to add any that aren’t on it in the comments section.
Work and study
As someone who remote works, I know how important it is to be able to sit at your desk in one country and be able to easily and effectively communicate with someone in another. The improvement in WiFi and 4G in many countries has made remote working a real possibility for so many people. As it becomes more normal in our home countries so it will give us the opportunity to bring these jobs with us when we move. But apart from the ability to connect, what else has been happening to make remote working so much more realistic than it used to be? And how much easier is it is now to be able to study online?
You remember how it used to be – someone would email you a file as an attachment, you would open it, change it and email it back. In the meantime the same document has been sent to someone else who has added their own changes. The document owner now has to take all the changes from all the different versions and merge them into one….well, no more. Now you can of course simple share a document with all in your team and everyone can see the same document and change it as required. Dropbox is probably the best known file sharing tool but there are plenty of other services out there.
Affordable webinar platforms
Webinar is basically a Web-based Seminar – so a way for lots of people to “attend” the same lecture, meeting or presentation using video conferencing software. Webinars are also interactive so not just receiving info but adding to it as well. Video conferencing itself has of course been around for a long time – I used it when I was working in Jamaica back in the early noughties. But the key here is affordable – many small companies or businesses can’t afford the sort of full-on video conferencing facilities and technology needed for the old-fashioned way. A key to opening up remote working to expats like you or me is for companies and organisations of all different shapes and sizes to be able to take us on. This is one way to help that happen. Webinars are also an important and integral part of studying from a remote location. One webinar platform that was recommended to me was Zoom.
Social media management tools
Many of us who work remotely also manage social media. Whether this be for a specific job or for our own blogs/websites, what we realise is important is being able to manage our posts across different time-zones. And unless you want to be getting up at 3am to make sure your tweet is sent at optimal time for the US West Coast, you need to reply on clever social management tools. I myself use Hootsuite to manage my Twitter feed (although in all honesty my management of Twitter is very patchy!). Someone else suggested Buffer and someone I know in the UK who I work with remotely on website design and admin recommends Sprout Social. The beauty of some of these platforms is that you can share your posts across multiple disciplines eg Facebook, Twitter, Instagram etc – all at the same time, and all while you are peacefully sleeping.
When I was having the front cover of my book, the Expat Partner’s Survival Guide, designed, I employed a company that used something called Basecamp. It meant that several of us all working on one project could see what everyone else was doing, could comment on progress, could discuss changes – all in one place. It meant things didn’t slip through or get lost – everything was always where it should be. This is of course a useful tool whether you work remotely or in the same room as each other. But for those of us who ARE working in a different time zone to our clients/bosses/contractors this is a great way to keep on top of a complicated project. Or even a simple one.
Of course studying remotely has been around for a long time but we are well past the days of having to stay up until 2am to watch the Open University lectures from men in questionable jumpers and bad facial hair. Nowadays you can study from the comfort of your home for courses ranging from just-for-fun short tutorials to full on degrees and post-graduate studies. Coursera is one such organisation bringing together online courses from a number of different providers – in fact, they even have a course called Communicate Effectively in a Globalised Workplace! Another company offering a huge variety of online courses is Udemy – anything from mastering meditation to learning software development. One particularly neat feature of Udemy is that they offer courses as gifts – so if you are still stuck for that last Christmas present for someone special…
Personal digital assistants
I will admit when I first heard about this, I thought we were talking about virtual assistants. By that, I mean people in other places who help you with things like typing up a document or doing your accounts. All useful but obviously becoming obselete now we are in the brave new digital world. So what is a Personal Digital Assistant as opposed to a person personal assistant? The ones we probably know best are those like Siri or Cortana attached to the devices we use everyday. These are still more useful for the kids to play games with, if you ask me. But I am told the future is coming and soon we will be asking these guys to do all sorts of things for us. If you don’t believe me read this. And although it looks like we will be using digital assistants to help us in many ways, from telling us what the weather will be like to re-stocking our fridge, I am sure there will be many ways they will also be able to help us work from home. I just don’t quite understand yet how….
I was recommended a number of other apps and tools that I thought were worth a mention. These included Prezi – a cloud-based tool for creating and storing presentations; Figure It Out, which helps you keep track of time across different timezones; Wunderlist – which is a virtual, shareable to-do list (also great for when you move); and Join.me which I am told is a good way to share screens and team calls .
So that’s some of the best tools around for remote work; in my next post on this subject I want to look at how technology has helped us communicate, keep in touch with home and make and keep friends in our new location.
Photo credit: Kevin Schraer